Print Estimating and Order Management … Simplified

A Guide to help Print Companies and Sign Shops

Eleven Types of Print Company Software
Written by Ordant on August 02, 2017

Choosing print company software to automate different elements of your operation can be daunting. It requires vision, strategy, and familiarity with all of your options.

Here are 11 categories of print company software that can help your shop become more productive and efficient.

Online ordering (web-to-print). This software enables buyers to estimate, design, proof, and submit their own jobs whenever they choose. It must be simple to use, routinely updated, and actively promoted.

Job submission. While some customers prefer the self-service aspect of online ordering, not all orders will come in that way. Some work may come from walk-in customers. And job data for complex, high-value printing projects should be written up by a sales rep who has discussed the specific requirements of the job with the customer. Job submission software can help you aggregate orders from online portals, walk-in customers, and sales reps. Once all job data is centrally stored, jobs can be automatically scheduled and tracked. Plus, your prepress, production, and finishing crews can see any special notes associated with the job.

Estimating.Software that can automatically and accurately calculate estimates for a high volume of small, routine jobs can save your staff hours of time. It can ensure that you aren’t losing money of each job. Easy-to-use estimating software can deliver quotes quickly and impress potential customers with your speed and responsiveness.  

Supplies Purchasing. Software tools can help you keep track of vendor data and purchase orders. Inventory management features will let you know if your shop has the right materials on hand for the job.

Job Set Up (Prepress). The type of job set-up software you need will depend on the types of products and services you offer your customers. Are you printing business cards, books, banners, billboards (or all of the above)? Do you need to personalize each printed item with different names, photos, or bar codes? Will images need to be supersized and printed on different types of materials? Various types of prepress and print management (RIP) software ensure that files are properly prepared for output on different types of printing equipment.

Proof Approval. Your staff can waste a lot of time trying to contact everyone in an organization who needs to see a proof. With proofing software, you can post a copy of the proof in the cloud and your client can make sure it is approved by whoever needs to see it before the job goes to press.

Production Management. This software is all about reducing errors and inefficiencies in the process of manufacturing different types of printed products. Production management software may include features for scheduling, ganging up smaller jobs to run on the same roll of material, sending different types of jobs to specific types of printers, and managing the color consistency of jobs output on various printing devices.Production management software can also gather actual job-cost data from machine operations and control how printed materials are cut, embossed, bound, grommeted, or hemmed.

Asset Management. These tools help you and your clients keep track of the latest, approved versions of logos, photographs, label information, and other digital assets used to set up jobs for printed or online publication. These programs can also keep track of which assets are currently licensed for what types of projects.

Mailing, Shipping, and Fulfillment. This software ensures that catalogs, direct mail pieces, or retail graphics packages are delivered to the right individuals or store locations. Mailing software can help you manage the quality of the mailing list, eliminate duplicates, and comply with complicated postal regulations or shipping requirements.

Invoicing. For every job that gets shipped, you need to produce and send an accurate invoice to the individual responsible for making the payment. Software can set up the invoices, track payments, and automatically send reminders to customers who haven’t paid within the specified time period.

Tracking Results. Marketing professionals like the measurability of online marketing. They can see who opened a marketing message and whether it prompted the customer to follow the call to action. But research shows that printed mail or signs and displays can help drive customers to the online marketing site.  

Some software enables you to add Quick Response (QR) codes, Personalized URLs, and Near Field Communications (NFC) tags to your printed pieces. With these tools, readers of the printed piece can use their smartphones to connect with an online landing page. Once online, they can get more information, subscribe to e-newsletters, sign up for events, or place an order.

Some print company software enables you to help your customers create, automate, personalize, and track marketing campaigns that use a combination of web, email, mobile, social, and print media.

Where To Begin

At Ordant, we believe it’s important to focus first on the basic tools that every business needs to succeed: estimating, order management, job approvals, job tracking, customer relationship management, and product shipping.

The speed and accuracy of each of these processes affects how your customers perceive your printing company. Each of these functions can be considered “touchpoints” that help create a favorable overall experience for your customers.

Tracking costs and orders can also help you identify your most profitable customers. To help keep these customers loyal, you may want to add specialized services such as cross-media marketing support, fulfillment, online ordering, or digital asset management.

To schedule a demonstration of Ordant software and talk about strategies for print company software adoption, visit www.ordant.com



About Ordant

Ordant is cloud-based, integrated Print MIS and Web to Print software for print companies and sign shops. It is fast, easy to use, and secure. With Ordant, you can calculate the exact cost of custom price estimates, simplify order management, and set up online B2B or B2C storefronts. Ordant can improve print-shop profitability by streamlining online proofing, email order approval, customer relationship management (CRM), time tracking, Automated Emails, and file uploading. Ordant reduces the need to re-enter relevant customer and job-shipment data in apps such as FedEx, UPS, Quickbooks, Slack, and Google Drive. Ordant software can be used with many types of printing, including offset, lithography, digital printing, screen printing, wide format printing and label printing

print estimating cloud
Print Estimating
Web-to-Print StoreFront
Online Proofing
Upload Files
Purchase Orders
Connects to: Slack Google Drive Fedex UPS QBO

Offset – Digital Printing – Screen Printing – Large Format Printing

Call today at 1-888-861-5228 to automate your Print Estimating and Order Management Process.

Ordant adapts to our needs and the intuitive design makes it easy for us to use for growing our business.
George M.
The simplest software to use, the most tools for the money, and the best way to grow profits.
Aaron C.
We got up and running with Ordant, FAST! The simple software cut back on training and integration issues. The Ordant team made the process smooth.
Kim R.
The best print estimating solution we've worked with for large-format printing
Bruce C.
Over the past months and with minimal consultation during weekly conversations we have accomplished
Rick M.
The best job management and estimation software we've used.
Diane C.
Our company was looking for something simple and cloud based--we found the answer with Ordant. Ordant's estimating and other tools have really helped us expand our business.
Rory O.
Ordant is a great choice for your business. They've helped ours so much!
Ordant's attention-to-detail is superior to every other service we've used. They quickly answer all of our questions and help us with our concerns.
Brad G.
We searched for a great print solution for months! I'm happy to say that when we discovered Ordant, our search was over!
Carlos A. D.
Supportive customer service with an amazing level of patience.
Krystal S.
Great System, Great Support, Great Service!
Paul C.
The Most powerful print estimating software we've used!
Michael C.
BEST order management system our company has encountered.
Keeana B.
Ordant has saved our company so much time and money.
Kelly N.
Easy to use software for offset, digital and wide format print estimates
Jose I.
A comprehensive large-format solution that was great for my business
Art M.
Ordant is truly efficient and definitely the easiest to use.
Jonny W.
We highly recommend using Ordant because it has really helped our business.
Catrina E.
Great way to weigh all the different options and costs for print.
Jess S.